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For the field · Time & Materials · Construction + O&G
Tracking.Reporting.Billing.Made effortless for field crews.
Fast tickets. Clean numbers. Money stops getting lost in the cracks.
We recovered a $14,000 disputed invoice using SubTrack.
TCL Contracting · Pilot user
No credit card required
Up in minutes
Field tested
Trusted by crews working on projects for
& many more
Overview
What we do.
SubTrack helps construction and oil & gas subcontractors turn on-site work into approved, billable records. Field-first, built for crews who live on time and material work.
Time & material (T&M) tickets
LEMs: Labor, Equipment, Materials & subs
Construction field crews
Oil & gas field crews
What SubTrack is
Field ticketing for T&M and LEM work
SubTrack is a construction field ticketing app for time and material (T&M) tickets and LEMs: Labor, Equipment, Materials, and subcontractor hours captured on site, not retyped in the office.
What the platform does
One platform from field to invoice
Crews log tickets on any device. Supervisors approve. Clients sign off digitally. Approved LEM data exports cleanly into billing, so the field record and the invoice always match.
Pain points we target
Bottlenecks we are built to break
Paper tickets, PDF sign-and-resend loops, disputed line items, scope creep, and billable hours lost between the jobsite and the invoice. SubTrack targets every gap where margin leaks out.
What we are trying to achieve
Higher margins for crews who bill T&M
We are building for subcontractors and field crews in construction and oil & gas who need zero-training tools, transparent pricing, and a straight path from ticket to paid invoice.
Why SubTrack
Tracking construction work has never been easier.
SubTrack digitizes the entire ticket lifecycle, from on-site construction work, through the client's sign-off and approval, to invoicing and payment.
Log the full ticket on site
Use any device to log tickets from anywhere.
The same ticket for the field, office, and client
Everyone sees the same ticket on the same platform, with full transparency.
End the PDF sign-and-resend loop
Fewer save-sign-resend rounds. Approvals stay in SubTrack, not a chain of PDFs.
Invoices that match the field
Bill from what the field already captured.
Approvals you can prove
Sign-offs and history live in one place.
Client visibility without chaos
A client dashboard for pending and reviewed tickets, not buried in the inbox.
Rates locked to scope
Everyone works from the same numbers.
Quit the spreadsheet headache
One live workbook, not a new "final" file after every edit.
Limited spots
Pilot Program: Early access pricing available until June 30.
Priority support & product feedback channels
Get a direct line to our team via phone or WhatsApp for immediate support.
Direct product roadmap influence
Have a seat at the table. Work directly with our team to prioritize and build the features your crew actually needs.
Ends June 30 · Limited seats
Lock in your pilot seat today.
Words from the Founder
Paper tickets end up wet, folded in a pocket, or just gone. Billing data lived on receipts and sticky notes. Every piece of software I tried was built by people who'd never worn a hard hat. So we stripped out the bloat and built what field crews will actually use.
William Thibault
Co-founder & CEO · Construction PM
Problems solved
SubTrack is the antidote to construction software complexity.
Less mess. Less time lost. Higher margins.
Built for the jobsite
Real work. Real crews.
From excavation to oil & gas pads, SubTrack is built to hold up in the field. Capture every ticket, photo, and approval on the jobsite so nothing gets lost between your crews and the office.
Excavation
Aerial view of excavator and dozer on open-cut earth
Oil & Gas
Aerial over a tank battery with pipe racks and utility corridors
Heavy equipment
Vertical drone shot of a dump truck and excavator moving material
Utility install
Trench line install with large pipe and a crew truck at the roadside job
Moving earth
Excavator on a stockpile, wide aerial pass
Industries we serve
Reaching every corner of construction.
From one-crew subcontractors to multi-division GCs, SubTrack adapts to how your teams already work.
Earthworks & excavation
Heavy equipment, operators, and material movement priced the same day they happen.
Equipment-based
Rentals, operator hours, utilization, and multi-site deployments on one timeline.
Specialty trades
Plumbing, electrical, HVAC, and mechanical crews with trade-specific rate sheets.
Subcontractors
Clean docs, fast billing, and crew management while working under larger contractors.
Construction companies
Multi-crew operations with complex rates, revisions, and enterprise reporting.
General contractors
Standardized LEMs across every sub with real-time profitability per project, phase, and crew.
From mess to data
Your data is already in the field. Paper and spreadsheets just bury it.
Every ticket and rate your crew writes is business intelligence. SubTrack pulls that value out of paper stacks and aging spreadsheets, automatically.
Today
Locked in paper & spreadsheets
Last month's tickets live in a truck or a folder nobody wants to open
Rate sheets scattered across three spreadsheet tabs and three versions
Disputes come down to who kept the best paper trail
Margins drift every time a formula breaks or a receipt goes missing
With SubTrack
Turned into leverage
Every ticket, sortable and searchable in one tab
Rates applied automatically from a single source of truth
Signed, time-stamped LEMs with photo evidence
Margin signals update as the crew closes tickets
Real-time analytics from your field data.
Revenue, labor hours, equipment drag, margin trends, and auto-surfaced flags all update as your crews close tickets. No separate reporting tool, no end-of-month gymnastics.
SubTrack · Analytics
Q1 portfolio overview
Analytics coming soon
+12.4%
Monthly revenue
$
0
+184 vs last mo
Labor hours logged
0
h
+1.9 pts
Avg. margin
0.0
%
-6 vs last mo
Disputes outstanding
0
Project cost breakdown
Where the money went
Last 30 days
Labor
$184,200
46%
Equipment
$112,800
28%
Materials
$76,400
19%
Subs
$28,900
7%
Margin trend
Recovering after week 4 dip
+4.7 pts
⚠ Margin dip flagged
Auto-surfaced
Insights we caught
Equipment over-run on Project 4218
Rental costs tracked 22% above bid. Flag raised automatically on day three.
Top-earning crew this month
Foreman Martinez's tickets averaged 31% margin across 12 projects.
Rate gap on Thursday shifts
4 of 18 LEMs missed the OT multiplier. $2,140 in billable hours recovered.
Four advantages from day one.
Search in seconds
All tickets, one search. No paper piles or dead spreadsheets.
Catch margin leaks early
Overruns and rate gaps show up on their own. Bids get sharper with every job.
Disputes end with proof
Time stamps and signed tickets replace "we remember it differently."
AI-ready data
Coming soon
Voice, smart defaults, and forecasts need clean field data. You get that from the start.
Competition
We win where others fall short.
See what SubTrack delivers that legacy platforms can't.
Why legacy platforms fall short.
Pricing locks out small subs.
Enterprise contracts often start at five figures per year. Many platforms hide pricing behind sales calls. Small subs struggle to justify opaque enterprise deals.
No native T&M / LEM workflow.
Most tools track time but cannot generate T&M invoices natively. LEM workflows often require workarounds or live inside dated, office-heavy interfaces.
Office-first platforms kill adoption.
Office-first platforms are built for project managers at a desk. Field workers abandon tools that slow them down.
No embedded payments.
Few platforms offer embedded payment processing. For most crews, the field-to-payment pipeline stays broken.
Why SubTrack wins.
Zero-training, field-first interface.
Crews log labor, equipment, and materials in seconds. No manuals, no office-style complexity.
Purpose-built for T&M.
Native support for dynamic labor, equipment, and material tracking including overtime, rate rules, day rates, and labor burdens.
Transparent pricing.
Straightforward per-seat pricing. No hidden fees, no sales calls. SubTrack pays for itself in an hour of a foreman's time.
Digital signatures and audit trails.
Every ticket is signed, time-stamped, and revision-tracked. Disputes die before they start.
AI and voice-logging roadmap.
Coming SoonVoice-activated LEM creation and auto-fill from historical data, built natively into the product.
How it works
A LEM ticket in 5 steps.
From project setup to paid invoice, SubTrack turns the entire ticket lifecycle into a simple, predictable flow.
LEMs =
LLaborEEquipmentMMaterialsSSubcontractorsHow it flows
Step 1
Select or create a project
Pick an existing project or spin up a new one. The client is attached to the project, so every ticket you create lands in the right place automatically.
ProjectClient attached
Step 2
Add your rate sheets
Labor, equipment, material, and subcontractor rates. Attach an existing rate sheet or let SubTrack auto-generate one from the ticket.
LaborEquipmentMaterialSubcontractor
Step 3
Submit, sign, and send
Submit the ticket, add your signature, and send it straight to the client for review.
SubmittedSignedSent to client
Step 4
Await client approval
The client reviews the ticket and signs off. You get notified the moment they act.
Client reviewClient signature
Step 5
Approved or revised
If the client approves, the ticket moves to invoicing and awaits payment. If they reject, a revision is created and resubmitted, with no lost work and no confusion.
ApprovedInvoicedPaidRevision
Testimonials
What they say about us.
Hear how construction teams save time, cut costs, and boost margins with SubTrack.
It's simple.
Other systems like Site Docs are too complex or too restrictive. SubTrack just lets me do my job.
Simon VanBeek
Van Beek Construction
It used to take me an hour to do daily entries.
With SubTrack it takes me 10 minutes.
Martin
TCL Contracting
"$70 to $90 a month is roughly one hour of a foreman's time…
It's a no-brainer.
Garett Furgason
Sublatus
Our current ERP is 10 years behind.
There's a real gap in field data capture and SubTrack fills it.
Garett Furgason
Sublatus
Thank you for building this for us.
Lance & Catherine
MCL Group
It's intuitive.
I barely needed any help to create my first LEM. The PDF export looks great.
Jacob O.
Waiward Construction
I'm taking this back to my CFO.
Garett Furgason
Sublatus
We recovered a $14,000 invoice that was previously declined.
SubTrack's documentation made the difference.
Lynn Farrel
TCL Contracting
It reduces arguments with GCs.
When your LEMs are accurate, you get paid faster.
Deryk
SDC Services
SubTrack fills a critical gap.
The pain starts on site. If your field data is bad, everything downstream suffers.
Josh Luebker
SPM, The Construction CFO
I signed up on the spot.
We're rolling this out to our crews this week.
Drew
Monarch Earthworks
Referral program
Earn on every qualified referral
Turn your connections into commission.
Bring crews onto SubTrack and get paid when they succeed. One dashboard for your referral link, payout status, and program details. No spreadsheets required.
Get started in minutes
Ready to streamline your T&M operations?
Get full access to the SubTrack platform today. Start in minutes, with no long-term commitment required.