Every feature built for faster, cleaner billing.
SubTrack captures labor, equipment, materials, and subs as structured data the moment they happen in the field. Fewer tools, fewer errors, and cash that arrives weeks earlier.
6 hrs
saved per week
2x faster
field to cash
Rate sheets
LEMs
Approvals
Revisions
Signatures
Exports
Four pillars. One predictable ticket.
Every feature works together to turn field work into approved, billable cash. No bolt-ons, no swivel-chair data entry.
One rate sheet, always applied
Labor, equipment, materials, and sub rates live in one place. Every ticket reads the same numbers without retyping.
No rate drift.
Digital signatures from anywhere
Supervisors and clients sign LEMs from phone, tablet, or desktop. A digital trail and timestamps lock the record instantly.
Disputes, defused.
Client approval in minutes
Clients review a clean digital packet, approve with one click, or leave a redline that flows straight back to the field.
Cash sooner.
Revisions without the chaos
Every change stacks as R1, R2, R3 with a clear audit trail. You always know which version is live and who approved what.
One source of truth.
One rate sheet. Every ticket.
Build one template for labor, equipment, materials, and subs. Assign it to a project and every ticket on that job bills off the exact same numbers.
Templates, not copy-paste
Reuse one rate sheet across every job. Assign it to a project to spin up a project rate sheet in seconds.
Nothing slips through
OT, standby, and markup rules apply automatically.
Client-ready breakdown
Line items match the rates they signed. No disputes.
Rate sheet template
Acme Commercial, FY25
| Position | Reg. rate | OT rate |
|---|---|---|
| Project Manager | $85/hr | $127.50/hr |
| Foreman | $72/hr | $108/hr |
| Operator | $68/hr | $102/hr |
| Carpenter | $58/hr | $87/hr |
| Laborer | $35/hr | $52.50/hr |
LEM-34
Structured by scope break
Base contract
BASE$1,256.00
Worker
George Jones
Position
Project Coordinator
Hrs
8.0
Rate
$85.00
Subtotal
$680.00
Worker
Bob Smith
Position
Foreman
Hrs
8.0
Rate
$72.00
Subtotal
$576.00
| Worker | Position | Hrs | Rate | Subtotal |
|---|---|---|---|---|
| George Jones | Project Coordinator | 8.0 | $85.00 | $680.00 |
| Bob Smith | Foreman | 8.0 | $72.00 | $576.00 |
Stripping
CO-023$1,740.00
Equipment
Dozer
Operator
John Smith
Hrs
8.0
Rate
$105.00
Subtotal
$840.00
Equipment
Excavator
Operator
Steve Smith
Hrs
6.0
Rate
$150.00
Subtotal
$900.00
| Equipment | Operator | Hrs | Rate | Subtotal |
|---|---|---|---|---|
| Dozer | John Smith | 8.0 | $105.00 | $840.00 |
| Excavator | Steve Smith | 6.0 | $150.00 | $900.00 |
One Work Order.Split by scope.
Break a single LEM into named sections like Base and change orders. Each has its own rows and subtotals.
Change orders that pay
Extra work gets its own scope line, never buried in the base contract.
Profitability, scope by scope
See which sections are winning or losing before the job closes.
Reusable templates
Save scope names at the project level and reuse them on every LEM.
Redlines resolved in days, not months.
Every edit stacks as a new revision on top of the last. Everyone sees the latest, and the full history stays intact.
Every change, audit-ready
Who changed what and when, captured automatically.
One tap to resubmit
Fix the redline and resubmit. No starting over.
Approval to cash, same week
The moment a client approves, the ticket flows to billing.
Live revision loop
LEM-34
LEM-34_R1
LEM-34_R2
LEM-34_R3
A dashboard your clients actually want to use.
Send a LEM, your client taps a secure link, and they land on their own dashboard. No sign up, no app download, no learning curve. They review the ticket, approve it with a signature or send it back, and your team gets the answer in seconds.
Zero friction for your clients
No account, no password, no app install. One secure link from email to approval.
A real dashboard, free forever
Clients get their own view of pending and reviewed tickets. They see history, totals, and every signed revision.
Approve or send back in one tap
Clients approve with a signature or reject with a note. Either way, your team sees the response instantly.
Dashboard
Review
Decide
Approved
Signed and routed for billing. No account needed.
One tap. No sign up.
The right access,for every role.
Control who can submit, approve, edit rates, manage users, or just view. Six built-in roles you can shape to your team.
Hide rates from the crew
Workers and supervisors log hours and scope without ever seeing labor costs.
Trusted supervisors, unlocked
Grant rate visibility to specific foremen, without making them admins.
Clients see only what they should
Client access is scoped to their own projects and approvals.
Your team
Everyone gets the access they need
Lisa Park
Owner OperatorMarcus Johnson
Project ManagerAmina Patel
AdminDavid Rivera
Supervisor (Trusted)Tom Williams
SupervisorNorthwind Corp.
ClientAdmin-editable per company
What's coming to SubTrack next.
Every feature below is either in active development or on the near-term roadmap.
What SubTrack is building next: AI for the field
AI Voice-to-LEM Logging
Field supervisors will speak labor, equipment, and materials on site and SubTrack will structure voice into billable LEM tickets using speech-to-text workflows. This removes clipboard friction on active jobsites and captures billable scope before it is forgotten.
Automated Digital Timesheets
Approved LEM hours will flow automatically into native digital timesheets tied to projects and digitized trade rate sheets. Subcontractors replace spreadsheet cleanup and paper logs with audit-ready timesheet data formatted for payroll and billing.
Advanced Enterprise Contractor Timekeeping
SubTrack is building enterprise-grade contractor timekeeping with overtime rules, labor burdens, multi-tier approvals, and corporate reporting. Field crews stay fast on site while finance teams gain the timekeeping controls they need at scale.
Mobile app for iOS and Android
A dedicated iOS and Android app for the field, with a purpose-built mobile experience. Log tickets, photos, and approvals from anywhere on the jobsite.
QuickBooks direct sync
One-click push from approved LEMs to QuickBooks invoices. Rates, taxes, and cost codes map automatically.
Procore Integration
Push SubTrack LEMs straight into your Procore project. Structured field data exactly where your GC's team expects it.
Native invoicing
Generate branded invoices from approved tickets. Share a link, get paid, track outstanding balances.
Timesheets & payroll
Hours from field tickets flow into timesheets formatted for payroll, ready to export without manual cleanup.
Reporting & analytics
Live dashboards for margin, labor, equipment, and scope-level profitability across every open job.
Estimating from real data
Bid faster and smarter by pulling historical labor, equipment, and material numbers from jobs you actually ran.
AI chat & voice analytics
"How are my margins tracking this quarter?" Ask in plain English, by voice or text, across every project.
Lump-sum projects
Track fixed-price jobs alongside T&M work. Progress, cost-to-complete, and margin all in one view.
Product FAQ
What is LEM tracking software for construction subcontractors?
LEM tracking software captures labor, equipment, and materials on site in structured tickets that flow to approvals and invoices. SubTrack is purpose-built for T&M subcontractors who need native scope breaks and digitized trade rate sheets.
Does SubTrack support native T&M scope breaks?
Yes. SubTrack tracks scope breaks on every LEM ticket with construction scope creep mitigation, digitized rate sheets, and client approval workflows built in from day one.
How quickly can a field team start using SubTrack?
SubTrack deploys in days with zero-training field UX, so supervisors and crews can log tickets on site without weeks of enterprise implementation.
Does SubTrack integrate with other construction or accounting tools?
Accounting and GC platform integrations are on the SubTrack roadmap. Today, SubTrack exports approved LEM data and PDFs that map cleanly into your existing billing and client workflows.
Is SubTrack building AI features for field supervisors?
Yes. SubTrack is actively developing AI voice-to-LEM logging, automated digital timesheets, and advanced enterprise contractor timekeeping for field supervisors.
How does SubTrack help resolve construction invoice disputes?
SubTrack resolves construction invoice disputes with timestamped LEM tickets, digitized rate sheets, and client approvals that create an audit trail. One Western Canadian T&M contractor recovered a $14,000 invoice that a GC disputed by exporting SubTrack structured field data and signed approvals.
How does SubTrack address tightening labor and payroll compliance?
SubTrack addresses tightening labor and payroll compliance by capturing structured LEM data at the source with auditable labor hours, equipment usage, and prevailing wage rate references that feed certified payroll and compliance reporting.
What is the best construction software for subcontractors?
Subcontractors billing time and materials need native LEM tickets, scope breaks, and digitized rate sheets—not just a GC project dashboard. SubTrack is purpose-built for that workflow with field-first UX and flat per-seat pricing.
Which construction software is best for time and materials work?
T&M work requires native scope breaks, equipment and material line items, and client approvals on every ticket. SubTrack tracks all three on every LEM with digitized trade rate sheets, while many platforms treat T&M as a manual add-on.
What is a LEM in construction?
LEM stands for Labor, Equipment, and Materials. It is the standard field ticket format for capturing billable work on site. SubTrack turns every LEM into structured data that flows to client approvals and invoices.
How is SubTrack different from other construction software?
Many platforms are office-first GC suites, residential builder tools, or time trackers without native T&M billing. SubTrack is field ticketing software for T&M subcontractors with scope breaks, digitized rate sheets, flat per-seat pricing, and zero-training field UX.
Does SubTrack replace Excel for construction tracking?
Yes. SubTrack replaces spreadsheet rate tabs, paper tickets, and manual PDF loops with one field-first platform. Rates apply automatically, tickets are searchable, and margin signals update as crews close work.
What is ERP in construction?
Construction ERP (Enterprise Resource Planning) software manages company-wide accounting, procurement, and project financials. SubTrack is the operational T&M layer that captures field LEM data and feeds billing—it complements ERP rather than replacing it.
Can foremen use SubTrack without training?
Yes. SubTrack deploys in days with zero-training field UX. Foremen log labor, equipment, and materials on any device without manuals or office-style navigation.
Ready to streamline your T&M operations?
Get full access to the SubTrack platform today. Start in minutes, with no long-term commitment required.