SubTrack captures labor, equipment, materials, and subs as structured data the moment they happen in the field. Fewer tools, fewer errors, and cash that arrives weeks earlier.
6 hrs
saved per week
2x faster
field to cash
Rate sheets
LEMs
Approvals
Revisions
Signatures
Exports
Every feature works together to turn field work into approved, billable cash. No bolt-ons, no swivel-chair data entry.
Labor, equipment, materials, and sub rates live in one place. Every ticket reads the same numbers without retyping.
No rate drift.
Supervisors and clients sign LEMs from phone, tablet, or desktop. A digital trail and timestamps lock the record instantly.
Disputes, defused.
Clients review a clean digital packet, approve with one click, or leave a redline that flows straight back to the field.
Cash sooner.
Every change stacks as R1, R2, R3 with a clear audit trail. You always know which version is live and who approved what.
One source of truth.
Build one template for labor, equipment, materials, and subs. Assign it to a project and every ticket on that job bills off the exact same numbers.
Templates, not copy-paste
Reuse one rate sheet across every job. Assign it to a project to spin up a project rate sheet in seconds.
Nothing slips through
OT, standby, and markup rules apply automatically.
Client-ready breakdown
Line items match the rates they signed. No disputes.
Rate sheet template
Acme Commercial, FY25
| Position | Reg. rate | OT rate |
|---|---|---|
| Project Manager | $85/hr | $127.50/hr |
| Foreman | $72/hr | $108/hr |
| Operator | $68/hr | $102/hr |
| Carpenter | $58/hr | $87/hr |
| Laborer | $35/hr | $52.50/hr |
LEM-34
Structured by scope break
Base contract
BASE$1,256.00
Worker
George Jones
Position
Project Coordinator
Hrs
8.0
Rate
$85.00
Subtotal
$680.00
Worker
Bob Smith
Position
Foreman
Hrs
8.0
Rate
$72.00
Subtotal
$576.00
| Worker | Position | Hrs | Rate | Subtotal |
|---|---|---|---|---|
| George Jones | Project Coordinator | 8.0 | $85.00 | $680.00 |
| Bob Smith | Foreman | 8.0 | $72.00 | $576.00 |
Stripping
CO-023$1,740.00
Equipment
Dozer
Operator
John Smith
Hrs
8.0
Rate
$105.00
Subtotal
$840.00
Equipment
Excavator
Operator
Steve Smith
Hrs
6.0
Rate
$150.00
Subtotal
$900.00
| Equipment | Operator | Hrs | Rate | Subtotal |
|---|---|---|---|---|
| Dozer | John Smith | 8.0 | $105.00 | $840.00 |
| Excavator | Steve Smith | 6.0 | $150.00 | $900.00 |
Break a single LEM into named sections like Base and change orders. Each has its own rows and subtotals.
Change orders that pay
Extra work gets its own scope line, never buried in the base contract.
Profitability, scope by scope
See which sections are winning or losing before the job closes.
Reusable templates
Save scope names at the project level and reuse them on every LEM.
Every edit stacks as a new revision on top of the last. Everyone sees the latest, and the full history stays intact.
Every change, audit-ready
Who changed what and when, captured automatically.
One tap to resubmit
Fix the redline and resubmit. No starting over.
Approval to cash, same week
The moment a client approves, the ticket flows to billing.
Live revision loop
LEM-34
LEM-34_R1
LEM-34_R2
LEM-34_R3
Send a LEM, your client taps a secure link, and they land on their own dashboard. No sign up, no app download, no learning curve. They review the ticket, approve it with a signature or send it back, and your team gets the answer in seconds.
Zero friction for your clients
No account, no password, no app install. One secure link from email to approval.
A real dashboard, free forever
Clients get their own view of pending and reviewed tickets. They see history, totals, and every signed revision.
Approve or send back in one tap
Clients approve with a signature or reject with a note. Either way, your team sees the response instantly.
Dashboard
Review
Decide
Approved
Signed and routed for billing. No account needed.
One tap. No sign up.
Control who can submit, approve, edit rates, manage users, or just view. Six built-in roles you can shape to your team.
Hide rates from the crew
Workers and supervisors log hours and scope without ever seeing labor costs.
Trusted supervisors, unlocked
Grant rate visibility to specific foremen, without making them admins.
Clients see only what they should
Client access is scoped to their own projects and approvals.
Your team
Everyone gets the access they need
Lisa Park
Owner OperatorMarcus Johnson
Project ManagerAmina Patel
AdminDavid Rivera
Supervisor (Trusted)Tom Williams
SupervisorNorthwind Corp.
ClientAdmin-editable per company
Every feature below is either in active development or on the near-term roadmap. Pilot partners help us prioritize, so the tools you need arrive first.
Field supervisors will speak labor, equipment, and materials on site and SubTrack will structure voice into billable LEM tickets using speech-to-text workflows. This removes clipboard friction on active jobsites and captures billable scope before it is forgotten.
Approved LEM hours will flow automatically into native digital timesheets tied to projects and digitized trade rate sheets. Subcontractors replace spreadsheet cleanup and paper logs with audit-ready timesheet data formatted for payroll and billing.
SubTrack is building enterprise-grade contractor timekeeping with overtime rules, labor burdens, multi-tier approvals, and corporate reporting. Field crews stay fast on site while finance teams gain the timekeeping controls they need at scale.
A dedicated iOS and Android app for the field, with a purpose-built mobile experience. Log tickets, photos, and approvals from anywhere on the jobsite.
One-click push from approved LEMs to QuickBooks invoices. Rates, taxes, and cost codes map automatically.
Push SubTrack LEMs straight into your Procore project. Structured field data exactly where your GC's team expects it.
Generate branded invoices from approved tickets. Share a link, get paid, track outstanding balances.
Hours from field tickets flow into timesheets formatted for payroll, ready to export without manual cleanup.
Live dashboards for margin, labor, equipment, and scope-level profitability across every open job.
Bid faster and smarter by pulling historical labor, equipment, and material numbers from jobs you actually ran.
"How are my margins tracking this quarter?" Ask in plain English, by voice or text, across every project.
Track fixed-price jobs alongside T&M work. Progress, cost-to-complete, and margin all in one view.
Pilot partners get direct roadmap influence, priority support, and a locked-in discount for life. The features you need next arrive first.
SubTrack was founded by a CEO with 10+ years managing $65,000,000+ in heavy T&M infrastructure projects across Western Canadian Oil & Gas, earthworks, and foundations, working with entities like TC Energy, CNRL, Keyera, and Pembina. That field-first experience shaped every workflow in the product.
LEM tracking software captures labor, equipment, and materials on site in structured tickets that flow to approvals and invoices. SubTrack is purpose-built for T&M subcontractors who need native scope breaks and digitized trade rate sheets.
Yes. SubTrack tracks scope breaks on every LEM ticket with construction scope creep mitigation, digitized rate sheets, and client approval workflows built in from day one.
SubTrack deploys in days with zero-training field UX, so supervisors and crews can log tickets on site without weeks of enterprise implementation.
Procore and QuickBooks integrations are on the SubTrack roadmap. Today, SubTrack exports approved LEM data and PDFs that map cleanly into your existing billing and GC workflows.
Yes. SubTrack is actively developing AI voice-to-LEM logging, automated digital timesheets, and advanced enterprise contractor timekeeping for field supervisors.
SubTrack resolves construction invoice disputes with timestamped LEM tickets, digitized rate sheets, and client approvals that create an audit trail. One Western Canadian T&M contractor recovered a $14,000 invoice that a GC disputed by exporting SubTrack structured field data and signed approvals.
SubTrack addresses tightening labor and payroll compliance by capturing structured LEM data at the source with auditable labor hours, equipment usage, and prevailing wage rate references that feed certified payroll and compliance reporting.
Transparent pricing
SubTrack charges a transparent, flat per-seat rate, completely independent of your top-line revenue or project volume. As you scale, your software cost stays predictable and your margins stay yours.
Enterprise digital LEM tracking software with time and material tracking for subcontractors from $45 to $135 USD per seat per month. Stop construction margin leaks with digitized trade rate sheets, native scope breaks, and field ticketing that ends the PDF sign-and-resend loop.
Platforms like Procore tie pricing to company size, contract value, or annual construction volume. The more you win, the more you pay, turning software into a financial liability that drains profit as you scale.
SubTrack is built to increase your profit margin and efficiency, not skim off your success.
Enterprise digital LEM tracking software compared across pricing, T&M workflow, field UX, and product agility.
| Criterion | SubTrack | Procore | Raken | Aimsio |
|---|---|---|---|---|
| Pricing model | Flat per-seat ($45–$135 USD/mo). No revenue or volume tax. | Enterprise contracts; often tied to company size and volume ($10K+/yr). | Per-user tiers; limited T&M billing workflow. | Custom enterprise pricing; typically requires sales call. |
| T&M scope breaks | Native tracking with construction scope creep mitigation on every ticket. | Manual workarounds; not purpose-built for field T&M scope breaks. | Time tracking focused; limited native LEM / scope break workflow. | LEM support with dated, office-heavy interface. |
| User interface | Zero-training, field-first construction field ticketing app. | Office complexity built for PMs at a desk. | Simpler field UI but not T&M-invoice native. | Functional but dated; higher training burden. |
| Product agility | Rapid, user-driven deployment with pilot-driven roadmap. | Corporate feature lag; long implementation cycles. | Incremental updates; narrower T&M focus. | Established product; slower iteration on field UX. |
Get full access to the SubTrack platform today. Start in minutes, with no long-term commitment required.
