The complete tracking solution
Every feature built for a faster, cleaner workflow.
SubTrack captures labor, equipment, materials, and subs as structured data the moment they happen in the field. Fewer tools, fewer errors, and cash that arrives weeks earlier.
It used to take me an hour to do daily entries. With SubTrack it takes me 10 minutes.
Martin
TCL Contracting
How it works
A ticket in 5 steps.
From project setup to paid invoice, SubTrack turns the entire ticket lifecycle into a simple, predictable flow.
LEMs =
LLaborEEquipmentMMaterialsSSubcontractorsCapabilities that stack together
Rates, signatures, approvals, and revisions connect when you need them. No bolt-ons, no swivel-chair data entry.
One rate sheet, always applied
Labor, equipment, materials, and sub rates live in one place. Every ticket reads the same numbers without retyping.
No rate drift.
See how rate sheets workDigital signatures from anywhere
Supervisors and clients sign LEMs from phone, tablet, or desktop. A digital trail and timestamps lock the record instantly.
Disputes, defused.
Client approval in minutes
Clients review a clean digital packet, approve with one click, or leave a redline that flows straight back to the field.
Cash sooner.
See the approval flowRevisions without the chaos
Every change stacks as R1, R2, R3 with a clear audit trail. You always know which version is live and who approved what.
One source of truth.
See revisions in action
One rate sheet. Every ticket.
Build one template for labor, equipment, materials, and subs. Assign it to a project and every ticket on that job bills off the exact same numbers.
- Template
- Assign to project
- Project rate sheet
Templates, not copy-paste
Reuse one rate sheet across every job. Assign it to a project to spin up a project rate sheet in seconds.
Nothing slips through
OT, standby, and markup rules apply automatically.
Client-ready breakdown
Line items match the rates they signed. No disputes.
Rate sheet template
Acme Commercial, FY25
| Position | Reg. rate | OT rate |
|---|---|---|
| Project Manager | $85/hr | $127.50/hr |
| Foreman | $72/hr | $108/hr |
| Operator | $68/hr | $102/hr |
| Carpenter | $58/hr | $87/hr |
| Laborer | $35/hr | $52.50/hr |
One Work Order. Split by scope.
Break a single LEM into named sections like Base and change orders. Each has its own rows and subtotals.
LEM-34
Structured by scope break
Base contract
BASELabor$1,256.00
George Jones
Project Coordinator
$680.00
Hrs 8.0 · Rate $85.00
Bob Smith
Foreman
$576.00
Hrs 8.0 · Rate $72.00
| Worker | Position | Hrs | Rate | Subtotal |
|---|---|---|---|---|
| George Jones | Project Coordinator | 8.0 | $85.00 | $680.00 |
| Bob Smith | Foreman | 8.0 | $72.00 | $576.00 |
Stripping
CO-023Equipment$1,740.00
Dozer
John Smith
$840.00
Hrs 8.0 · Rate $105.00
Excavator
Steve Smith
$900.00
Hrs 6.0 · Rate $150.00
| Equipment | Operator | Hrs | Rate | Subtotal |
|---|---|---|---|---|
| Dozer | John Smith | 8.0 | $105.00 | $840.00 |
| Excavator | Steve Smith | 6.0 | $150.00 | $900.00 |
Change orders that pay
Extra work gets its own scope line, never buried in the base contract.
Profitability, scope by scope
See which sections are winning or losing before the job closes.
Reusable templates
Save scope names at the project level and reuse them on every LEM.
Redlines resolved in days, not months.
Every edit stacks as a new revision on top of the last. Everyone sees the latest, and the full history stays intact.
Live revision loop
LEM-34
LEM-34_R1
LEM-34_R2
LEM-34_R3
- Submitted, awaiting review
- Project manager rejected
- R1 added, modify and resubmit
- Client rejected
- R2 added, modify and resubmit
- Project manager rejected
- R3 resubmitted for approval
- Approved
- Invoiced to client
- Ticket paid
Every change, audit-ready
Who changed what and when, captured automatically.
One tap to resubmit
Fix the redline and resubmit. No starting over.
Approval to cash, same week
The moment a client approves, the ticket flows to billing.
Client approvals
A dashboard your clients actually want to use.
Send a LEM, your client taps a secure link, and they land on their own dashboard. No sign up, no app download, no learning curve. They review the ticket, approve it with a signature or send it back, and your team gets the answer in seconds.
Zero friction for your clients
No account, no password, no app install. One secure link from email to approval.
A real dashboard, free forever
Clients get their own view of pending and reviewed tickets. They see history, totals, and every signed revision.
Approve or send back in one tap
Clients approve with a signature or reject with a note. Either way, your team sees the response instantly.
Email
Dashboard
Review
Decide
Approved
Signed and routed for billing. No account needed.
The right access, for every role.
Control who can submit, approve, edit rates, manage users, or just view. Six built-in roles you can shape to your team.
- Foreman
- Logs the daily ticket on site.
- Project manager
- Reviews, approves, and marks tickets invoiced.
- Client
- Signs or sends back from a link. No login.
- Office
- Sets rates and people, and bills from approved tickets.
Hide rates from the crew
Workers and supervisors log hours and scope without ever seeing labor costs.
Trusted supervisors, unlocked
Grant rate visibility to specific foremen, without making them admins.
Clients see only what they should
Client access is scoped to their own projects and approvals.
Your team
Everyone gets the access they need
Lisa Park
Owner OperatorRatesSubmitApproveAdminMarcus Johnson
Project ManagerRatesSubmitApproveAdminEmily Carter
AdminRatesSubmitApproveAdminDavid Rivera
Supervisor (Trusted)RatesSubmitApproveAdminTom Williams
SupervisorRatesSubmitApproveAdminNorthwind Corp.
ClientApproveReject
Admin-editable per company
Also included.
The everyday tools that come with every plan, and how your data gets to the systems you already use.
In every plan
Unlimited use. Unlimited projects, clients, and daily tickets on every plan.
PDF export. Every daily ticket as a clean PDF, as one file or one per scope, in a client or contractor copy.
Ticket duplication. Copy yesterday's ticket and change only what is different.
Managed rates. Template and project rate sheets linked to every ticket.
Resource lists. Workers, equipment, materials, and subcontractors saved once and picked from a list.
Backups on tickets. Attach PDFs and photos to a ticket and include them in the PDF.
Multiple companies. Run more than one company from a single login.
Works with what you use today
Signed PDFs by email. When a client approves, the finalized signed PDF goes out by email.
Client downloads. Clients save a PDF or CSV of each approved ticket from their approval link.
Project reports. Daily ticket summaries per project in PDF, Excel, or CSV to bring into your accounting or payroll system.
Direct QuickBooks and Procore integrations are on the roadmap. See the roadmap
What's coming to SubTrack next.
The next releases, already in progress. Everything else we are planning is on the full roadmap.
- Coming soon
Mobile app for iOS and Android
A dedicated iOS and Android app for the field, with a purpose-built mobile experience. Log tickets, photos, and approvals from anywhere on the jobsite.
- In development
Automated Digital Timesheets
Approved LEM hours will flow automatically into native digital timesheets tied to projects and digitized trade rate sheets. Subcontractors replace spreadsheet cleanup and paper logs with audit-ready timesheet data formatted for payroll and billing.
- In development
Advanced Enterprise Contractor Timekeeping
SubTrack is building enterprise-grade contractor timekeeping with overtime rules, labor burdens, multi-tier approvals, and corporate reporting. Field crews stay fast on site while finance teams gain the timekeeping controls they need at scale.
Product FAQ
What is LEM tracking software for construction subcontractors?
LEM tracking software captures labor, equipment, and materials on site in structured tickets that flow to approvals and invoices. SubTrack is purpose-built for T&M subcontractors who need native scope breaks and digitized trade rate sheets.
Does SubTrack support native T&M scope breaks?
Yes. SubTrack tracks scope breaks on every LEM ticket with construction scope creep mitigation, digitized rate sheets, and client approval workflows built in from day one.
How quickly can a field team start using SubTrack?
SubTrack deploys in days with zero-training field UX, so supervisors and crews can log tickets on site without weeks of enterprise implementation.
Does SubTrack integrate with other construction or accounting tools?
Accounting and GC platform integrations are on the SubTrack roadmap. Today, SubTrack exports approved LEM data and PDFs that map cleanly into your existing billing and client workflows.
Is SubTrack building AI features for field supervisors?
Yes. SubTrack is actively developing AI voice-to-LEM logging, automated digital timesheets, and advanced enterprise contractor timekeeping for field supervisors.
How does SubTrack help resolve construction invoice disputes?
SubTrack resolves construction invoice disputes with timestamped LEM tickets, digitized rate sheets, and client approvals that create an audit trail. One Western Canadian T&M contractor recovered a $14,000 invoice that a GC disputed by exporting SubTrack structured field data and signed approvals.
How does SubTrack address tightening labor and payroll compliance?
SubTrack addresses tightening labor and payroll compliance by capturing structured LEM data at the source with auditable labor hours, equipment usage, and prevailing wage rate references that feed certified payroll and compliance reporting.
What is the best construction software for subcontractors?
Subcontractors billing time and materials need native LEM tickets, scope breaks, and digitized rate sheets—not just a GC project dashboard. SubTrack is purpose-built for that workflow with field-first UX and flat per-seat pricing.
Which construction software is best for time and materials work?
T&M work requires native scope breaks, equipment and material line items, and client approvals on every ticket. SubTrack tracks all three on every LEM with digitized trade rate sheets, while many platforms treat T&M as a manual add-on.
What is a LEM in construction?
LEM stands for Labor, Equipment, and Materials. It is the standard field ticket format for capturing billable work on site. SubTrack turns every LEM into structured data that flows to client approvals and invoices.
How is SubTrack different from other construction software?
Different construction platforms solve different jobs. Broader systems such as Aimsio, Procore, and HCSS can include real T&M workflows. SubTrack is construction T&M and LEM software for subcontractors and field crews that want a focused place to start, then grow. See comparisons at /vs.
How we build around contractor workflowsDoes SubTrack replace Excel for construction tracking?
Yes. SubTrack replaces spreadsheet rate tabs, paper tickets, and manual PDF loops with one field-first platform. Rates apply automatically, tickets are searchable, and margin signals update as crews close work.
What is ERP in construction?
Construction ERP (Enterprise Resource Planning) software manages company-wide accounting, procurement, and project financials. SubTrack is the operational T&M layer that captures field LEM data and feeds billing—it complements ERP rather than replacing it.
Can foremen use SubTrack without training?
Yes. SubTrack deploys in days with zero-training field UX. Foremen log labor, equipment, and materials on any device without manuals or office-style navigation.
Related
Start your first daily ticket today.
Run SubTrack on a live job before you pay for a seat. If it does not save your crew time, you walk away.
- 14-day free trial
- No credit card required
- Setup help included
Comparing costs? See pricing or Calculate ROI.
What happens next
Create your account
Sign up in a few minutes. No sales call needed.
Add your crew and rates
Enter them yourself, or send us your roster and rate sheets and we load them for you.
Log the first daily ticket
A supervisor can log the first ticket from the field the same day.