Adjacent workflow
SubTrack vs Knowify: Field-First T&M vs Contractor Financial Management
Knowify is centered on contractor financial management, job costing, and QuickBooks-linked workflows. It can support LEM-style billing. SubTrack is centered on field T&M / LEM capture, rate sheets, and client approvals, with a self-serve path off paper and Excel.
Published by SubTrack. Knowify did not write this page, and this is not the Knowify website.
Last reviewed: September 17, 2026
The short answer
Start with SubTrack if
- Your field crews need to capture LEMs quickly.
- You want published per-seat pricing without a QuickBooks-first setup.
- You need trusted field records first, not a full financial suite.
Knowify may already be in the mix if
- Your office already runs construction billing tightly through QuickBooks.
- You are buying job costing and contractor financial management.
- You need LEM support inside that accounting workflow.
Side-by-side
SubTrack starts with T&M. Planned items are labeled so they are not implied as live.
| Criterion | SubTrack | Knowify |
|---|---|---|
| Primary product approach | Yes Focused T&M entry point with modular expansion on one data foundation | Yes Contractor financial management and job costing, often QuickBooks-linked |
| T&M / LEM capture | Yes Native T&M / LEM tickets from field capture through approval | Yes LEM-capable billing workflows |
| Labor / equipment / materials | Yes Labor, equipment, materials, and subcontractors on the ticket | Yes Labor, equipment, and materials on LEM-style tickets |
| Project rate sheets / price books | Yes Project-specific digitized trade rate sheets | Yes Rates tied to contractor billing / QuickBooks-centric setup |
| Client approvals | Yes On-site or secure-link client approvals with revision history | Partial Office-heavy approval paths. Confirm current field-signature options. |
| Scope + revision workflow | Yes Core product focus: scope breaks, extras, and ticket revisions | Partial Financial workflow can handle extras. Not a field-first scope/revision product. |
| Self-service signup | Yes Create an account and start a 14-day trial with no credit card | Partial Signup exists, but setup is typically office / QuickBooks-led |
| Public dollar pricing | Yes Published per-seat pricing from $45 to $135 USD/month | Partial Published tiers exist around small-business contractor finance. Confirm current list pricing. |
| Offline | Planned Not a current production claim. Offline field capture is on the roadmap. | Partial Confirm current offline field capture with Knowify |
| Timesheets | Planned In development. Not live production today. | Partial Time and costing live in the financial workflow. Confirm the live timesheet module. |
| Native invoicing | Planned Invoice-ready exports are live. Native invoicing is on the roadmap. | Yes QuickBooks-centric invoicing is a core Knowify strength |
| Dispatch | Different focus Not a current product focus | Different focus Not a dispatch product |
| ERP / accounting integrations | Planned Invoice-ready exports today. QuickBooks and Procore connections are planned. | Yes QuickBooks is the primary accounting connection |
| Proof at scale | Partial Early-stage product with a growing contractor customer base | Yes Established small-business contractor finance vendor |
| Implementation approach | Yes Self-service plus optional assisted setup | Partial Office and QuickBooks setup burden |
Primary product approach
SubTrack
Focused T&M entry point with modular expansion on one data foundation
Knowify
Contractor financial management and job costing, often QuickBooks-linked
T&M / LEM capture
SubTrack
Native T&M / LEM tickets from field capture through approval
Knowify
LEM-capable billing workflows
Labor / equipment / materials
SubTrack
Labor, equipment, materials, and subcontractors on the ticket
Knowify
Labor, equipment, and materials on LEM-style tickets
Project rate sheets / price books
SubTrack
Project-specific digitized trade rate sheets
Knowify
Rates tied to contractor billing / QuickBooks-centric setup
Client approvals
SubTrack
On-site or secure-link client approvals with revision history
Knowify
Office-heavy approval paths. Confirm current field-signature options.
Scope + revision workflow
SubTrack
Core product focus: scope breaks, extras, and ticket revisions
Knowify
Financial workflow can handle extras. Not a field-first scope/revision product.
Self-service signup
SubTrack
Create an account and start a 14-day trial with no credit card
Knowify
Signup exists, but setup is typically office / QuickBooks-led
Public dollar pricing
SubTrack
Published per-seat pricing from $45 to $135 USD/month
Knowify
Published tiers exist around small-business contractor finance. Confirm current list pricing.
Offline
SubTrack
Not a current production claim. Offline field capture is on the roadmap.
Knowify
Confirm current offline field capture with Knowify
Timesheets
SubTrack
In development. Not live production today.
Knowify
Time and costing live in the financial workflow. Confirm the live timesheet module.
Native invoicing
SubTrack
Invoice-ready exports are live. Native invoicing is on the roadmap.
Knowify
QuickBooks-centric invoicing is a core Knowify strength
Dispatch
SubTrack
Not a current product focus
Knowify
Not a dispatch product
ERP / accounting integrations
SubTrack
Invoice-ready exports today. QuickBooks and Procore connections are planned.
Knowify
QuickBooks is the primary accounting connection
Proof at scale
SubTrack
Early-stage product with a growing contractor customer base
Knowify
Established small-business contractor finance vendor
Implementation approach
SubTrack
Self-service plus optional assisted setup
Knowify
Office and QuickBooks setup burden
Sources
Reviewed September 17, 2026. These public pages support the claims about Knowify. If a page does not mention a capability, that is not proof the product lacks it.
Why contractors start with SubTrack
Start smaller
Solve the T&M workflow before deploying a broader operating system.
Get to value faster
Create an account, load project rates, and use SubTrack on a real job without waiting for a full software rollout.
Built around field adoption
The product is designed for supervisors and crews who do not have time for lengthy training.
See the price
Published subscription pricing lets contractors understand the commitment before speaking with sales.
Grow modularly
Add more contractor workflows as the business needs them rather than replacing the original system.
Start with the LEM. Build the operating system around it.
The LEM is SubTrack's entry point, not the end state. Once the field record contains trusted project, labor, equipment, material, rate, scope and approval data, adjacent workflows can reuse that same foundation.
Live today
T&M / LEMs
Rate sheets
Scope
Revisions
Approvals
Product roadmap
Expanding
Timesheets
Lump-sum projects
Estimates
Invoicing
Daily / progress reporting
Product roadmap
Connected operations
Cost tracking
Progress claims
Project scorecards
Longer-term vision
Longer term
Voice entry
AI insights
Automation
Start with one workflow. Grow without switching platforms.
Each workflow builds on the same projects, people, equipment, rates, scopes and field history. Roadmap and longer-term items are labeled and are not live production features.
Why start focused?
Many smaller contractors are not choosing between SubTrack and a massive enterprise deployment. They are choosing between new software and the paper, spreadsheets and custom tools they already know. SubTrack is designed to make that first software decision easier.
Less change at once
Start with the workflow already causing billing pain.
Less training
Give field crews a focused workflow instead of introducing an entire operating system.
Room to grow
Add more connected workflows as the contractor becomes ready for them.
What contractors already using SubTrack report
“It used to take me an hour to do daily entries. With SubTrack it takes me 10 minutes.”
Martin, TCL Contracting
Customer-reported
“We recovered a $14,000 invoice that was previously declined. SubTrack's documentation made the difference.”
Lynn Farrel, TCL Contracting
Customer-reported
“It's intuitive. I barely needed any help to create my first LEM. The PDF export looks great.”
Jacob O., Waiward Construction
Customer-reported
“We are never going back to paper.”
Wade, Danoe Vac
Customer-reported
Already committed to Knowify?
Knowify is contractor financial management around QuickBooks. If the office already lives in that workflow, it can stay there. If field crews need to capture LEMs quickly without a QuickBooks-first setup, start with SubTrack.
SubTrack vs Knowify FAQ
Does Knowify support LEMs?
Yes. Knowify can support LEM-style billing, typically inside a QuickBooks-centric contractor finance workflow.
What is the main difference between SubTrack and Knowify?
Knowify is contractor financial management around job costing and QuickBooks. SubTrack is field-first T&M / LEM capture with rate sheets and client approvals.
Does SubTrack replace Knowify?
Not if you need QuickBooks-linked financial management as the system of record. SubTrack is the better start when field LEM adoption is the first problem.
Does SubTrack sync with QuickBooks today?
Not as a live production integration. QuickBooks sync is on the SubTrack roadmap. Invoice-ready exports are available now.
Start your first daily ticket today.
Run SubTrack on a live job before you pay for a seat. If it does not save your crew time, you walk away.
- 14-day free trial
- No credit card required
- Setup help included
Comparing costs? See pricing or Calculate ROI.
What happens next
Create your account
Sign up in a few minutes. No sales call needed.
Add your crew and rates
Enter them yourself, or send us your roster and rate sheets and we load them for you.
Log the first daily ticket
A supervisor can log the first ticket from the field the same day.