About SubTrack
Built in the field, for the field.
SubTrack is field-first T&M and LEM software for construction subcontractors. It helps crews capture labor, equipment, materials and subcontractors, move field records through client approval, and turn completed work into clean, billing-ready documentation.
Paper tickets end up wet, folded in a pocket, or just gone. Billing data lived on receipts and sticky notes. Every piece of software I tried was built by people who'd never worn a hard hat. So we stripped out the bloat and built what field crews will actually use.
William Thibault
Co-founder & CEO
Our story
How SubTrack started
It comes from legitimate headaches crews face every day on active jobsites: paper tickets, email approvals, receipts, and systems that did not talk to each other.
SubTrack started on active job sites.
Our CEO, William Thibault, spent more than a decade managing heavy time-and-materials infrastructure projects across Western Canadian oil & gas, earthworks, and foundations, working with teams like TC Energy, CNRL, Keyera, and Pembina.
Tickets lived on paper. Approvals bounced through email. Billing data sat on receipts and sticky notes. Every platform he tried felt built for someone at a desk, not a foreman in mud boots.
He teamed up with Matthew Swezey (enterprise SaaS engineering) and Jeandre Visser (product design and software) to strip out the bloat and ship field-first software crews would actually use.
Identified on live T&M projects
The workflow gaps showed up on real oil & gas, earthworks, and utility jobs, not in a slide deck.
Built with supervisors in the loop
Early versions were tested with foremen and PMs who needed something they could open on site, not another office portal.
Shipped for subs who bill T&M
SubTrack focuses on LEM tickets, rate sheets, client approvals, and billing-ready exports. That is what subcontractors use to support getting paid.
Software should fit the jobsite, not force the jobsite to fit the software.
What SubTrack does
SubTrack keeps the daily T&M workflow connected from field entry through client approval and billing-ready export.
Capture T&M and LEM work
Crews record labor, equipment, materials and subcontractors against the actual project and rate sheet while the work is happening. The field record starts structured instead of being rebuilt later from paper, texts or spreadsheets.
Keep rates, scope and revisions connected
Project rate sheets, scope breaks and revisions stay attached to the same field workflow. Crews and project teams work from the same underlying job information instead of recreating it in separate files.
Get client approval without another login
Clients receive a secure approval link, review the work and sign digitally without creating a SubTrack account. The contractor keeps the approval history and signed record.
Create billing-ready records
Approved LEMs can be exported as PDFs and structured field data so the office has clean documentation to support billing without rebuilding the field record from scratch.
What makes SubTrack different
SubTrack starts with the subcontractor and the people creating the field data. The goal is not to make contractors adapt to another enterprise workflow. It is to make the workflow they already depend on faster, clearer and easier to carry downstream.
Built around the subcontractor workflow
SubTrack starts with the contractor performing and documenting the work. The product is focused on the daily T&M workflow rather than requiring a company to adopt a broad construction operating suite before receiving value.
Field-first by design
Foremen and supervisors should be able to open the app and create a real field record without digging through office-style navigation. SubTrack is intentionally designed around fast field entry and low training overhead.
Clients do not need another account
Client reviewers can open a secure approval link, review the LEM and sign without registering for SubTrack. That keeps approval friction low for the GC or owner receiving the record.
Published per-seat pricing
SubTrack publishes its pricing and offers a 14-day free trial with no credit card required. Contractors can start with the workflow they need instead of beginning with a large enterprise implementation.
Built with contractor feedback
SubTrack continually studies how contractors actually move labor, equipment, materials, approvals and billing information between the field and office. Repeated workflow problems help shape what gets simplified, improved and built next.
Who SubTrack is built for
SubTrack is built primarily for subcontractors and field teams that perform, document and bill time-and-materials work.
Equipment-based subcontractors
Contractors running equipment, operators, materials and multiple crews across T&M projects.
Earthworks and excavation
Crews tracking operators, heavy equipment, trucking, materials and changing scope in the field.
Oil & gas and industrial contractors
Field teams working across plants, facilities, infrastructure and industrial projects where detailed LEM documentation supports billing.
Specialty trades
Electrical, mechanical, utility and other subcontractors that need clear labor, material, equipment or subcontractor records.
Owner-operators and growing contractors
Small and mid-market contractors that need a focused place to start without adopting a broad enterprise platform.
GCs and owners can still interact with SubTrack through the client approval workflow without becoming the initial user.
The team behind SubTrack
Three co-founders, with construction, engineering, and product experience on equal footing.
William Thibault
CEO / Co-founder
William brings more than a decade of construction and T&M project experience. His field and project-management experience shapes SubTrack's construction workflows and contractor relationships.
Matthew Swezey
CTO / Co-founder
Matthew brings production software and enterprise SaaS engineering experience. He leads backend architecture, integrations and platform development.
Jeandre Visser
CPO / Co-founder
Jeandre is a software engineer with product and UX experience, and oil and gas field experience before that. He leads product and frontend development.
How getting started works
Start with a real workflow
Create an account and use the 14-day free trial to test SubTrack on the type of T&M work your crews actually perform. No credit card is required to start.
Set it up yourself or get help
Contractors can add their own workers, equipment, materials and rate sheets, or send the roster and rates to SubTrack for assisted setup.
Run it with the field
Supervisors and crews create the field record while the work happens, then send it through internal and client approval.
Talk directly with the team
SubTrack works directly with contractors on onboarding, workflow questions and product feedback.
Email contact@subtrackfield.com. The contact page publishes a response within 24 hours for non-urgent inquiries.
SubTrack key facts
A quick reference for the company, product and customers SubTrack serves.
- Company name
- SubTrack
- Type
- Construction T&M and LEM software
- Core offering
- Field capture, rate sheets, scope breaks, revisions, client approvals, digital signatures and billing-ready exports
- Primary customers
- Construction subcontractors and field teams performing T&M / LEM work
- Tracks
- Labor, equipment, materials and subcontractors
- Pricing
- Published per-seat subscription pricing
- Starting price
- $45 USD per month for the Owner Operator seat
- Trial
- 14-day free trial · no credit card required
- Client access
- Client approval through secure links without a SubTrack account
- Setup
- Self-service or assisted setup
- Website
- subtrackfield.com
- Founders
- William Thibault · Matthew Swezey · Jeandre Visser
- Support
- contact@subtrackfield.com · response within 24 hours for non-urgent inquiries
- Alternatives in the category
- Aimsio, Rhumbix, Procore, HCSS, and paper or spreadsheets. These are products buyers compare, not identical tools.
- Public customer examples
- Waiward, TCL Contracting, KCL&Co., Northern Impact Projects, Danoevac, Van Beek Construction, Sublatus, MCL Group, and SDC Services
Frequently asked questions
What is SubTrack?
SubTrack is field-first T&M and LEM software for construction subcontractors. It helps crews track labor, equipment, materials and subcontractors, manage client approvals and create billing-ready field records.
Who is SubTrack built for?
SubTrack is built primarily for subcontractors and field teams that perform and bill time-and-materials work. Typical users include equipment-based contractors, earthworks and excavation crews, oil & gas contractors and specialty trades.
Why was SubTrack created?
SubTrack grew out of firsthand experience managing construction T&M workflows where field information moved through paper, email, PDFs and disconnected systems. The team wanted a simpler workflow built around the people creating the field record.
How is SubTrack different from broader construction software?
Platforms such as Procore, HCSS, Aimsio and Rhumbix solve broader or overlapping construction workflows. SubTrack starts with a focused T&M and LEM workflow for subcontractors, with field-first UX, published per-seat pricing and no-sign-in client approvals.
Compare platformsHow does SubTrack work with contractors?
SubTrack works directly with contractors to understand how information moves from the field through approval, reporting and billing. Recurring workflow problems and product feedback help guide what the team improves next.
Why SubTrackDo clients need a SubTrack account to approve a LEM?
No. Clients can open a secure approval link, review the record and sign digitally without creating a SubTrack account.
Does SubTrack offer a free trial?
Yes. SubTrack currently offers a 14-day free trial with no credit card required. Contractors can test the workflow before committing to paid seats.
Is SubTrack a full general-contractor project-management platform?
No. SubTrack is focused on field-to-billing workflows for subcontractors, starting with T&M and LEM work. It is designed to sit alongside the other systems contractors, GCs and owners may already use, without requiring every stakeholder to replace their software.
See how SubTrack works in the field.
Start a free trial, explore the product, or talk with the team about how your crews currently handle T&M.