For subcontractors

Time and Material Tracking for Subcontractors

Subcontractors who bill T&M need tracking that ends in an approved ticket and an invoice - not another dashboard built for general contractors. The path is field capture, rate sheet, client approval, billing. Everything else is optional.

The subcontractor T&M loop

Track labor, equipment, and materials on site. Apply project rate sheets. Get the GC or owner to approve. Export or invoice. When any step lives in a different tool - paper, Excel, email - margin leaks. T&M tracking for subcontractors means one loop, not a suite of modules the crew will never open.

Rate sheets before tracking theater

Tracking hours without agreed charge-out rates produces arguments, not invoices. Digitized trade rate sheets on the project keep classes consistent across tickets. Public benchmarks in Rates by SubTrack help you sanity-check ranges; your contracted sheet is what the ticket should bill.

Not a GC PM suite

Procore and similar platforms win when a GC needs preconstruction through closeout across the whole company. Subcontractors buying that stack just to track T&M extras pay for complexity they do not use. Purpose-built T&M tracking is the better proposition when the job is lightweight LEM / T&M workflow, flat per-seat pricing, and days-not-months deployment.

Approvals and cash

Unapproved tickets are inventory, not cash. Client signatures and revision workflows shorten the gap between field completion and billable approval. SubTrack runs that approval path so the office is not chasing PDFs while the crew has already moved to the next job.

FAQ

What is time and material tracking for subcontractors?

Capturing billable labor, equipment, and materials on T&M or LEM tickets, applying rate sheets, getting client approval, and turning that record into an invoice - built for subs, not for full GC project management.

Do subcontractors need Procore to track T&M?

Only if they also need a broad GC platform. For focused T&M / LEM ticketing, a lightweight tool with rate sheets and approvals is usually the better fit.